The Editorial Apartment

The basic proofread for marketers with a small budget

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If you can’t afford to hire a professional copy editor or proofreader to review your marketing communications before final publishing, here’s how you can do a very basic proofread of the item by yourself.

These steps cover some basic items to look for, and they work best if your marketing piece is fairly simple, on one page, for example, and not text heavy. These steps also assume you have the “final” designed piece (digital or printed) in front of you, ready for your approval.

  1. Put the piece away somewhere and don’t look at it again until the next day.
  2. Read it again slowly and calmly for sense and flow, and verify that the main message is clear overall. Since you’re about to go live with this piece, you shouldn’t be making any major content (or design) changes.
  3. Now look at it in more detail. Read it again from the beginning. Review each and every word for spelling, especially proper names. Misspellings are the worst error to miss.
  4. Verify that any dates, times, phone numbers, and Web or street addresses are correct.
  5. Now look for space issues. Look for extra spaces between paragraphs, sentences, words and letters. There should be only one space between sentences, not two. Strange spacing in text (if it is not intentional) is awkward and off-putting.
  6. Check if any text is accidentally cut off or covered up by something in the design, making it unreadable, or if text has somehow dropped out. Missing text or covered text errors are especially sloppy.
  7. Submit your changes to your Web or graphic designer.
  8. On the revised version, check that your changes were done correctly. Glance at the whole piece again and verify that nothing else was changed by accident. If everything looks good, then you’re ready to approve. If not, go back to step 7.

What about grammar or punctuation? If you have a doubt, you’ll have to consult the copywriter who wrote the piece.

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Author: copyeditorgwen

I am a copy editor and my office is my apartment. I copyedit or proofread a wide range of digital and print marketing communications, as well as books and textbooks. Contact me if you need editorial help. My rates are reasonable, my work thorough, my turnaround fast. Visit my WordPress website: copyeditorgwen.com

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